A Giode for Preparation ｜日本健康教育学会

A Guide for Preparation of the Manuscript

The Japanese Society of Health Education and Promotion

Revised on April 13, 2012 by the Editorial Board

LinkIcon Structure and subdivision of articles and accompanying materials
Structure of the main text for field reports Formatting guidelines

1. Structure of articles and accompanying materials

Guidelines regarding necessary documents for manuscript submission are
summarized in Table 1. Regarding the main text, submissions of the “Perspective”, “Review Article”, “Field Report”, “Special Report”, “Commentary” and “Other” types need not follow the structure presented in Table 1. The main text of “Field Reports” should follow the structure presented in Table 2.

Table 1. Structure and subdivision of articles and accompanying materials
	Description of content
Application card	(a) Date of submission; (b) type of article; (c) title; (d) name(s) of the author(s); (e) total number of pages including cover letter and text; (f) number of tables, figures and illustrations included in the manuscript; and (g) name, address, telephone number, fax number, and e-mail address of the corresponding author. All of this content should be included within a single page (standard A4-size paper). Please download the format linked.
Cover letter
(a) Type of article
(b) Title	Make sure that the title is short and encapsulates the main idea of the manuscript.
(c) Author(s)	Name(s) of author(s).
(d) Affiliation(s)	Place of employment or organization to which each author belongs. Use superscripts (e.g. 1, 2) to collate affiliations to each author.
(e) Abstract	Not exceeding 250 words, structure the abstract under the following headings: (a) Objective, (b) Methods, (c) Results, and (d) Conclusion. For “Field Reports”, the headings can be as follows: (a) Objective, (b) Program or Field Activity, (c) Assessment, and (d) Future Implications.
(f) Key words	Three to five keywords should be supplied, preferably using terms from the medical subject headings (MeSH) list of Index Medicus.
(g) Corresponding author	The name and address of the corresponding author should be indicated here. The phone and fax number/e-mail address may also be included as desired.
(h) Running head	In case the title occupies more than one line, a running head of no more than one line should be indicated.

Text
(a) Introduction	Background and objective.
(b) Methods	Participants, methods, and ethical issues.
(c) Results	Present results as simply as possible using tables and figures. (Tables and figures should be placed at the end of the article.)
(d) Discussion	Logical explication of ideas based on the results.
(e) Conclusion	Should be written based on the discussion. (Not compulsory.)
(f) Acknowledgement	This section is optional and may be omitted. (Not compulsory.)
(g) Conflicts of interest	If nothing to declare, please state as, “The authors have no conflicts of interest to declare.”
(h) References	Refer to “2. Formatting guidelines” below.

Table, Figures, Illustrations	Each table, figure, and illustration should be presented on a separate page. Figures should be clear, as they will be printed precisely as submitted. Titles should appear at the tops of tables, and at the bottoms of figures and illustrations. Please do not use vertical lines in tables.

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Table 2. Structure of the main text for field reports
	Description of content
(a) Objective	Objective of the program or field activity.
(b) Program or field activity	Description of the program or field activity and any associated ethical issues.
(c) Assessments	Authors’ observations and assessments.
(d) Future implications	Authors’ comment on potential future implications, based logically on their assessment of the program or field activities.
(f) Acknowledgement	This section is optional and may be omitted. (Not compulsory.)
(g) Conflicts of interest	Not exceeding 250 words, structure the abstract under the following headings: (a) Objective, (b) Methods, (c) Results, and (d) Conclusion. For “Field Reports”, the headings can be as follows: (a) Objective, (b) Program or Field Activity, (c) Assessment, and (d) Future Implications.
(f) Key words	Three to five keywords should be supplied, preferably using terms from the medical subject headings (MeSH) list of Index Medicus.
(g) Corresponding author	If nothing to declare, please state as, “The authors have no conflicts of interest to declare.”
(h)References	Refer to “2. Formatting guidelines” below.

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2. Formatting guidelines

(1) The text and abstract should be double-spaced, in 12-point Times New Roman font printed on A4-size paper, leaving margins of 20 mm at the top and bottom and 60 mm at the right- and left-hand sides.

(2) Number pages consecutively from the cover letter through the references.

(3) Authors for whom English is a second language should have their manuscript professionally edited before submission.

(4) Use half-size font characters for numeric and alphabetic characters. Arabic numerals should be used for all numbers 10 and above.

(5) Number tables, figures, and illustrations consecutively and cite in numeric order. Indicate in the margin of the text where each table, figure, or illustration should appear in the published article.

(6) Authors must obtain permission from the original publisher to include previously published tables, figures, or illustrations. Each previously published table, figure, or illustration must carry a credit line stating the original source.

(7) References must be numbered sequentially as they appear in the text. Reference numbers in the text should be given in superscript – for example, 1) or 1, 2) or 1- 3).

(8) In the reference list, indicate each reference as below.

1) Surname AB, Surname CD. Article title. Journal abbreviation. Year; Vol: Start page-End page.

Please note: List the names and initials of all authors if there are three or fewer; otherwise, list the first three authors and then add “et al”. Verify journal abbreviations using Medline, or using “Igakuchuozasshi Shurokuzasshi Ryakumeihyo” for Japanese journals. If a journal is listed in neither Medline nor in “Igakuchuozasshi Shurokuzasshi Ryakumeihyo”, then it should be spelled out in full. Include spaces after colons or semi-colons. Hyphens should be written in half-size font.

Sample references:

Journal article
1) Aikawa R, Jimba M, Nguen KC, et al. Prenatal iron supplementation in rural Vietnam. Eur J Clin Nutr. 2008; 62: 946-952.

Chapter in book
2) O’Neill M, Stirling A. The promotion of health or health promotion? In: O’Neill M, Pederson A, Dupere S, et al. eds. Health Promotion in Canada: Critical Perspectives. Second Edition. Toronto: 2007: 32-45.

Book
3) Laverack G. Health Promotion Practice: Power and Empowerment. London: Sage Publications 2004: 1-5.

Materials written in languages other than English
4) Miyasaka T. Kenkokyouiku no hensenn genjyo konngo no kadai. Hokenn No Kagaku. 2000;42:508-513. [in Japanese]

Electronic citations
Websites should be cited with their URL and access date. (See the 10th edition of the AMA Manual of Style.)
5) Smith R. The polypill is about demedicalisation not medicalisation.
http://blogs.bmj.com/bmj/2009/05/01/richard-smith-the-polypill-is-about-demedicalisation-not-medicalisation. Accessed 17 July, 2009.

(9) For describing statistical results, please follow the guidelines set forth in the following book: Gardner MJ and Altman DG. Statistics with Confidence. London: BMJ Publishing Group, 1990.

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